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Clarion Sports Camps - Directions for Obtaining Camp Documents

Clarion Sports Camps - Directions for Obtaining Camp Documents
* These instructions are to be used by any high school, club, AAU or other non-collegiate coach that is planning on bringing their team to one of our many sport specific camps. Any Student-Athlete that is attending Clarion University should reach out to their coach regarding instructions and paperwork.
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The Pennsylvania State Athletic Conference (PSAC), in accordance with Act 153 has issued a policy that requires all high school, club, AAU and other coaches that are staying overnight on Clarion’s campus to obtain the following clearances and training. If you already have some or all of the below documents due to your profession, please email a copy to the appropriate camp director. If you are unsure who the camp director is, please reach out to the coaching staff of the appropriate sport to learn more.
 
1. Act 24 – Arrest/Conviction Report (PDF) – Print & Fill out
http://clarion.edu/about-clarion/offices-and-administration/university-support-and-business/human-resources/frequently-used-forms/Arrest-Conviction-Report-Certification-Form.pdf 
 
2. PA State Police – https://epatch.state.pa.us/ – Print & Submit
  • Click “Submit a new record check.” Submit a new record check. 
  • Accept the terms and conditions. 
  • Choose “Individual Request”. 
  • Provide information.  Once submitted and approved, click on the highlighted control number. 
  • Click on the highlighted Certification Form and then click OK.  Print out your clearance.
  • DO NOT COMPLETE THE VOLUNTEER ONE.
  • The clearance should have the Pennsylvania State Seal as the watermark.
 3. PA Child Abuse – https://www.compass.state.pa.us/cwis/public/home – Print & Submit
  • Click “Create a New Account” and then next
  • Create a Keystone ID 6 to 10 characters (please write it down)
  • Enter personal information (first name, last name, date of birth, email, etc.)
  • Answer/create security questions (write these down, you will need to answer them to log back in)
  • Once complete, click finish
  • A new window will appear, your temporary password has been sent to your email
  • Retrieve temporary password from your email, copy the password
  • Return to https://www.compass.state.pa.us/CWIS/Public/Home  and click individual  login
  • Click “Access my Clearances”
  • Read Disclosure of Personal Information notice click continue
  • Enter your Keystone ID and paste the temporary password, click login
  • Create a permanent password (write it down) and then click submit
  • A confirmation message displays that a new password has been created
  • Go to https://www.compass.state.pa.us/CWIS/Public/Home click individual login, input your Keystone ID and your new password and click login. Answer security questions.
  • Review: I have read, fully understand and agree to the My Child Welfare Account Terms and Conditions and click next
  • Read the Disclosure of Personal Information notice, click continue
  • Click “Create Clearance Application”
  • Read the overview, click begin
  • Application Purpose: School Employment Not Governed by Public Code
  • COMPLETE ALL PERSONAL INFORMATION
  • Wait for email notification to print out
 4. FBI Fingerprint – http://uenroll.identogo.com  

In-State Instructions
  • Please reference the PDF named “IdentoGO Instructions & Fingerprint Card'
  • If you schedule an appointment at one of the many IdentoGO locations, you can pay on site
  • If you are unable to make an appointment at an IdentoGO location, you are able to pay online. See instruction in the PDF above for paying online and printing your Pre-enrollment Registration.
  • Some places may only allow you to pay with personal check or money order onsite so please call ahead for details
 
Out-of-State Instructions
  • Please reference the PDF “IdentoGO Instructions & Fingerprint Card”
  • You will need to pay online ($22.60) unless you can locate an IdentoGO location in which you can reference the In-State Instructions above.
  • Search for a fingerprinting location by entering your postal code (You can also search for the nearest State Police Barracks as they should be able to assist you)
  • Once you pay online, please print off the Pre-Enrollment Registration and take with you to the selected site and sign it. IdentoGO WILL NOT send you a fingerprint card. You have a couple options with respect to obtaining a fingerprint card:
    • There is one located on page 5 of the “IdentoGO Instructions & Fingerprint Card” PDF. Before printing, please call the location in which you intend to get fingerprinted as they may have a preference for the fingerprint card. Some may accept it on regular paper and others may require it be on a cardstock.
    • You can also try Amazon https://www.amazon.com/s?k=fingerprint+cards&ref=nb_sb_noss_1
    • Ask the location if they sell fingerprint cards
    • Lastly you can see if the school in which you are affiliated can assist you with getting fingerprinted or obtaining a fingerprint card
  • Please mail both the fingerprint card and the pre-enrollment registration to the company. Their address is on the paper. The company may also take care of mailing out the information for you. Please ask.
  • Once your request has been processed, you will receive your clearance in the mail at your home address. Once you receive it, please scan and email it to the camp director.
 5. Mandated Reporter Training - https://www.reportabusepa.pitt.edu/webapps/portal/execute/tabs/tabAction?tab_tab_group_id=_2_1 -  - Save a copy of the certificate & Submit
 
All five of the above documents (Act 24, PA State Police, PA Child Abuse, FBI Fingerprint & The Mandated Reporter) only need to be submitted once. The five documents do not expire and are good for as long as you attend camp. The PA State Police, PA Child Abuse & FBI Fingerprint do cost money and can all be paid online with a credit card unless you get fingerprinted at an IdentoGO location. Please contact your camp director to see when they would like the above documents submitted.
 
Any and all questions regarding the above information should be directed to the appropriate camp director.
 
Coaches also need to print out and submit the below document.
Clarion University - Internal Organization - Protection of Minors Verification Form